How to create or update your own web page using Butler

1. Open your favourite internet browser (e.g. Netscape or Internet Explorer).
   
2. Type in the following in the address bar: http://www.hum.au.dk/butler/.
   
3. This will bring you a web page that looks like this:
   
4. From the drop-down list below the words "Jeg er ansat som", select whether you are a VIP (i.e. teachers, ph.d. students, etc.) or a TAP (i.e. secretaries or technical staff).
   
5. Type your ID number.
   
6. If you know your password, type it and press the "Redigér personlig hjemmeside" button (do not press the Enter-key - it will not work...) and skip the next two steps. If you do not have a password or do not remember it, move on to the next step.
   
7. If you are not a registered Butler user yet, you will not have an ID and a password. Contact one of us and we will get one for you. If you have forgotten your password, press the second link from the top on the right hand side of the screen "Jeg har glemt mit id eller kodeord" and you get this web page:
   
8. Write your e-mail address in the field - this MUST be the e-mail address that is shown on your web page! Press the button "Send mig min id og kode, tak" (sic). A few moments later you should get an e-mail with your password. If this does not work, contact one of us and we will help you.
   
9. After you have typed your password, press the button "Redigér personlig hjemmeside"
   
10. You will now see this screen:
    
11. The first part of this web page is a short introduction to Butler. It amounts to the following:
    
    • Fill in the empty white fields. Some fields are already filled in because Butler uses data from the central telephone database. You can alter these if you like - the only thing you cannot change is the official address.
      
    • You can use your mouse or the TAB key (the one just above Caps Lock) to move from one field to the next. If you hold down the Shift key and press TAB you go back to the previous field.
      
    • You can only write in plain text - or at least that is what it says here, probably to avoid unnecessary confusion... However, you can actually do at least four things:
      
      
    1. Include text in boldface.
       Surround the text with the HTML tags for bold like this:
       
       
       Some of this text will display <b>in bold</b>
       
       Result: Some of this text will display in bold
       
       
    2. Include text in italics.
       Surround the text with the HTML tags for italics like this:
       
       
       Some of this text will display <i>in italics</i>
       
       Result: Some of this text will display in italics
       
       
    3. Include underlined text.
       Surround the text with the HTML tags for underline like this:
       
       
       Some of this text will be <u>underlined</u>
       
       Result: Some of this text will be underlined
       
       
    4. Include hyperlinks (i.e. links to other web pages).
       Before the relevant word(s), you put the address information of the page you want to link to, and after the relevant word(s), you put "</a>". The following will create a link to the web page of Oxford University Press:
       
       
       It was published by <a href="http://www.oup.co.uk/">Oxford University Press</a> in 1998.
       
       Result: It was published by Oxford University Press in 1998.
       
       
    • Butler will generate both a Danish and an English version of your homepage if you fill in both the Danish and the English fields. VIPs must have both a Danish and an English web page, for TAPs the English version is optional.
      
      
12. Now it is time to write the text that will actually appear on your homepage. Scroll down to the header "Indtastning af oplysninger"
    
    • The first section is where you write your name:
      
    • Fill in you name as you want it to appear on your homepage in the top white box. The second box is the information from the central telephone database about where you work - if this is not correct you cannot change it from this web page. Instead you should send an e-mail to webeditor@www.hum.au.dk and inform them of the error.
      
      
    • The next section is your university address. All the information in this section will be automatically translated into English:
      
    • You cannot change the text in the top fields (the official postal address).
      
    • In the first turquoise-backed field "Bygning, hvor...", you must choose the building where your office is located.
      
    • Below that, in the field "Rum/lokale...", write your office number.
      
    • Next, write your direct telephone number in the field "Direkte telefonnummer"
      
    • The department's fax number is 8942 6540
      
    • Finally, write your e-mail address (does not have to be the 'official' university e-mail address...).
      
      
    • The following sections are made up of parallel fields for the Danish and English version of your homepage respectively. First you can write your academic title:
      
    • Butler will automatically attempt to translate your title into English, but you are free to change it.
      
      
    • Then you can write your home address, if you want it to appear on your homepage:
      
      
    • Here you have to do the translation yourself :-)
      
      
    • In the next fields you can enter your personalia (e.g. date of birth etc.):
      
    • Next are the fields for your office hours:
      
    • Then you can describe your area of research here:
      
    • Butler recommends you limit the text in these fields to app. 10 lines, but this is not terribly important...
      
    • You can make line breaks anywhere you want to, or you can write longer lines of text - Butler handles both. Do not hit the 'Enter' key when you reach the right edge of the box - the box will expand and the line will be wrapped when it appears on your homepage.
      
      
    • Finally you can write a list of your publications:
      
    • Remember that you can 'spice up' your layout with bold, italics, underlining, and links to the web pages of the relevant journals and publishers.
      
    • Please hit the 'Enter' key after each entry so that the next entry will start on a new line.
      
    • It says that if you leave the field for the English translation empty, the list of publications will be automatically transferred from the Danish to the English page - THIS IS NOT TRUE! Apparently this feature does not work...
      
    • Instead you should copy-and-paste the list to the English field like this:
      
      • Write the list of publications in the Danish field
        
      • Place the mouse cursor somewhere inside that field when you are done
        
      • From the browser menu "Rediger" ("Edit") choose "Marker alt" ("Select all")
        
      • From same menu choose "Kopier" ("Copy")
        
      • Place the mouse cursor somewhere inside the English field and delete any text that may be there
        
      • From the browser menu "Rediger" ("Edit") choose "Sæt ind" ("Paste")
        
      You should now have identical lists in both fields - remember that if you make changes to the list you must update both fields (i.e. change one field and copy-and-paste it to the other)
      
      
13. Finally you must SAVE YOUR CHANGES. At the bottom of the screen are two buttons:
    
• Press the button "Gem oplysninger" in the lower left corner to save your web page - if you do not do this, all of your hard work so far has been wasted!
  
• WARNING: "Slet alle oplysninger og start forfra" means "Erase all fields and start all over" - do not press this button unless you really want to delete the text from all the fields.
  
  
14. Assuming you have better things to do than starting all over, press the "Gem oplysninger" button once, and after a few seconds you should see this web page:
    
• If you have changed some of the information that was taken from the central telephone database (e.g. your office number), you will be given an option to send them an e-mail with the changes (this option is not shown above).
  
• To see your newly generated web page, press the link "Se din hjemmeside".
  
• To make additional changes press the second link "Ændre i din indtastede...". If you press this link you must log in with your ID and password again - if you don't want to do this, you can simply press your browser's 'Back' button instead of this link...
  
• The third link "Læs om..." takes you to the Faculty web page about Butler and other web projects.
  
• The fourth and last link goes to the University homepage.